Executive Assistant / Staff Liaison to the Board at Rochester

Job Description

Position Title:  Executive Assistant to Office of the President/Staff Liaison to the Board

Reports to:  President & CEO and EVP & General Manager

Department:  Administration

Status:  Full-Time/Exempt

 

JOB SUMMARY

This individual is expected to be a full participant in achieving Station mission and objectives with specific responsibility for providing high-level administrative and communications support to the President & CEO, the Executive Vice President & General Manager, and the WXXI/Little Theatre Film Society Board of Trustees.

 

ESSENTIAL FUNCTIONS

Executive Assistant to the President/CEO and EVP/GM

• Coordinate highly intricate calendars for both the President/CEO and the EVP/General Manager.
• Provide professional, high-level support for President and GM
• Interact on a daily basis with senior and general staff, donors, guests and volunteers as a representative of the executive office. Coordinate senior staff meetings with President and GM.
• Update and maintain contacts and distribution lists and directory of legislative members.  Assist in scheduling meetings with Representatives, both locally and in Washington, DC for President and Board Chair. 
• Handle financial accounting for Office of the President using the Software Business Systems (SBS) accounting system and assist with General Management budget planning. 
• Participate on the planning committee for the annual Staff Trustee Luncheon.
• Perform Notary Public services as needed.

 

Staff Liaison to the Board

• Communicate with Trustees/Honorary Trustees/ Trustee Council on behalf of the President.  Board duties include, but are not limited to, tracking Board terms & matrix, coordinating new Trustee orientation, Board travel/reimbursements when on station business, extensive duties around Board meetings, committees, engagement, and compliance, as well as staff liaison responsibilities to the Community Advisory Board.

Job Requirements

KNOWLEDGE & SKILLS:

• Able to maintain strict confidentiality, integrity and professionalism.
• Able to prioritize and balance multiple, often competing, responsibilities
• Knowledge of non-profit business functions preferred
• Able to maintain complex calendars
• Excellent interpersonal communication skills and experience working with the public
• Excellent written and verbal skills with high degree of accuracy 
• Ability to organize filing systems, manage files and records 
• Excellent computer proficiency in Word, Excel, Outlook, PowerPoint, Social Media and database programs
• Able to work with a high degree of independence

• Notary Public license or willingness to obtain

 

EDUCATION & EXPERIENCE:

• Associates degree or equivalent

• Five years progressively responsible experience working with executive level management
• Experience working with Board of Directors

 

Country: USA, State: New York, City: Rochester, Company: WXXI.