Executive Administrative Assistant at New York

Job Description

Responsibilities: Kforce is seeking an Executive Administrative Assistant in the New York, NY area for one of our premier clients. Kforce is a professional staffing and solutions firm providing flexible and permanent staffing solutions in the skill areas of technology, finance and accounting, and healthcare. We have been matching job seekers and employers since 1962 and are committed to "Great People=Great Results."Responsibilities for this role:

• Expense management - Keep track of invoices and processing of expense claims and related record-keeping
• Provide back up support for a senior executive, working closely with executives assistant
• Help manage the calendars of the teams Relationship Executives and work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings - Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates
• Coordinate staff onboarding and off boarding which includes requesting equipment setup and system access
• Arrange new technology purchases, setup, and other requests for the team
• Provide general support including photocopying, booking meeting rooms, ordering supplies, etc.
• Assist in preparing reports, spreadsheets and presentations, applying skills in Word, Excel, and PowerPoint
• Provide general office management such as new hire and contractor on boarding /termination checklist arrangements; space arrangements/real estate for the group; ordering supplies/equipment
• Management and maintenance of confidentiality of personal information
• Demonstrated high degree of professionalism/polish in executive interactions
• Work cooperatively with other administrative assistants in group, in positive partnership to back up each other smoothly
• Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating

Job Requirements

Executive Administrative Assistant Qualifications:

• Strong time management, sound judgment, good prioritizing, team player - Advanced ability to organize and manage own time
• Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)
• Detailed knowledge of systems for Outlook calendaring, travel, expenses, technology
• Highly proficient in general office procedures (e.g., filing, correspondence, arranging meetings)
• Superior oral and written communication skills - able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
• Effective interpersonal skills
• Tact and good judgment in confidential situations and the ability to interact with senior management
• Excellent telephone manner and coverage within the group
• Enthusiastic, self-motivated, good common sense, effective under pressure, and flexible - Self starter with the ability to work in a high pressure environment
• Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues - Ability to network in the organization and find the answer
• Demonstrates sound judgment and discretion in handling confidentiality and sensitive topics
• Prefer minimum three years experience working in an administrative capacity
• Professional, refined profile with expertise in administrative or related functions; experience working for executives and proven ability to meet their expectations with accurate and efficient delivery
• Proven ability to juggle multiple tasks; strong memory, quick mind and work style and ability to focus and conduct business with few errors/misses
• Strong ownership, positive attitude and self-motivated - coupled with strong accountability for tasks
• Team and service oriented; enjoys supporting Relationship Executives while being part of/contributing to a broader team

Country: USA, State: New York, City: New York, Company: Kforce Finance and Accounting.