Executive Assistant at Cassadaga

Job Description

Executive AssistantCareer Systems Development (Cassadaga Job Corps Center)

 

Interested in making a difference in young adults’ lives?  If so we may have the perfect job for you.

 

COMPANY OVERVIEW:

 

Job Corps is a government-funded, no-cost education and vocational training program administered by the U.S. Department of Labor that helps socioeconomically disadvantaged youth between the ages 16 through 24 improve the quality of their lives through academic and career technical training.  Additional information about Job Corps can be found at: www.jobcorps.org. Job Corps mission is to attract eligible young people, teach them the skills they need to become employable and independent, and place them in meaningful jobs or further education. We strive to fulfill this mission by following our Core Values of “Safety, Individual Accountability, Respect, Integrity, Growth and Commitment.”

 

Come and surround yourself with talented and professional individuals who have also taken the next step of making a difference in someone’s life by applying at www.careersystems.com.

 

HOURS: 

 

Full Time (Monday through Friday)

 

JOB SUMMARY:

 

OVERVIEW:

Performs complex secretarial and clerical tasks using a personal computer

 

Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring and monitoring excellence in the eight Career Success Standards of:

1.  workplace relationships and ethics;

2.  information management;

3.  communications;

4.  multicultural awareness;

5.  personal growth and development;

6.  career and personal planning, and;

7.  interpersonal skills;

8.  independent living.

 

 

 

 

 

DUTIES & RESPONSIBILITIES

 

MAJOR ACTIVITIES PERFORMED:

1.  Demonstrates and abides by the Company Core Values and the operating principles

2.  Prepares business letters, memorandums, reports, charts, etc.

3.  Composes and prepares routine correspondence for signature

4.  Takes meeting minutes and transcribes them for distribution to senior staff and other management personnel..Prepares recurring reports for the Regional Office.

5.  Sends and retrieves messages via E-Mail

6.  Faxes and retrieves incoming messages on a regular basis. Manages outgoing and internal mail.

7.  Maintains inventory of property: i.e. computer equipment, data files, supplies, etc.

8.  Attends meetings and conferences to furnish information and take notes on behalf of the Academy Director.

9.  Schedules appointments and maintains the Academy Director’s calendar.

10.  Arranges for meetings and conferences. Makes travel arrangements for staff as necessary.

11.  Assists the Academy Director with preparations and arrangements for special events

12.  Establishes and maintains confidential files and records

13.  Proofreads and corrects grammatical, punctuation and spelling errors

14.  Answers telephones and directs calls to appropriate person. May handle routine calls and provide information as needed.

15.  Orders necessary office supplies and equipment and enters the purchase requests to Costpoint

16.  Operates office machines and instructs others in the operation of same

17.  Assists in the training of new clerical personnel and students.

18.  Attends in-service training sessions

19.  Maintains and manages library of Academy Standard Operating Procedures

20.  Weekly cafeteria lunch monitoring.

21.  Performs other duties as assigned

 

 

 

Job Requirements

REQUIRED EDUCATION/EXPERIENCE:

 

Minimum: Associates Degree in business or secretarial science. Three years of experience in an office manager capacity.

Preferred: Two-year college degree in business preferably in office management or secretarial science and at least five years secretarial experience with emphasis in office management.

 

Knowledge Required: Ability to perform secretarial duties without immediate and constant supervision. Ability to type accurately at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as , MS Word, Excel, PowerPoint, and Outlook. Thorough knowledge of office procedures. Good organizational skills. Excellent communication skills, both oral and written. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors. Ability to multi task in a fast paced office environment.

 

 

To apply, please visit www.careersystems.com and go to the Employment link and select the Executive Assistant position in Cassadaga , Job ID# 3238.

 

 

CSD is a leader in workforce development operating Job Corps centers throughout the U.S. since 1964 and is proud to be an Equal Opportunity /Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, child-birth, or related medical conditions), national origin, ancestry, age, disability, family care status, veteran status, marital status, military status, sexual orientation, or any other characteristic protected by law.

 

 

Country: USA, State: New York, City: Cassadaga, Company: Career Systems Development (Cassadaga Job Corps).