Contract Administrator (Deployable) at Garden

JOB SUMMARY:

Join Team DCMA -- Challenge yourself!

 

The Defense Contract Management Agency is a rich resource of indispensable partners who contribute to and benefit from integrated missions and programs. We are an independent combat support agency within the Department of Defense (DoD). We are the Departments contract manager, responsible for ensuring Federal acquisition programs, supplies, and services are delivered on time, within cost and meet performance requirements.

About the Position:

Individuals in this four-year Emergency-Essential (deployable) status can expect repeated deployments to combat locations overseas in support of contingency operations as mission requirement are determined.   These locations are typically in a designated combat zone.   Generally, the deployed work locations have power, water, heating, and air conditioning, although outages should be expected. The living conditions will vary widely:   ranging from having all basic amenities such as light, power, water, refrigeration, to not having one or more of these amenities.  Environmental conditions at work locations may range from excessive heat and humidity to extreme cold and rainy

Selectees must pass a medical exam, which includes vaccinations (e.g. anthrax, smallpox and malaria).

Prior to placement, selectees must sign Contingency Response Force (E-E) Conditions of Employment, obtain a Secret Security Clearance, meet medical standards, sign DD Form 2365, DoD Civilian Employee Overseas E-E Position Agreement The DD Form 2365, DoD Civilian Employee Overseas E-E Position Agreement can be viewed at http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2365.pdf.  

Moving Expenses may be paid 

Business Travel required 40% of the time.

Position is a temporary promotion to GS-12 when deployed; upon return from deployment will return to the GS-11 level.

This position is part of the Defense Contract Management Agency (DCMA), Eastern Regional Command, DCMA Garden City, Contracts Group located in Garden City, New York. 

Defense Contract Management Agency 

Who May Apply:

• U.S. Citizens

• InteragencyCareer Transition Assistance Plan (ICTAP)

   

 

 

KEY REQUIREMENTS

• U.S. Citizenship Required
• Appointment subject to background investigation and favorable adjudication
• See Other Requirements
• Position has positive education requirement. See Qualifications Section

DUTIES:Back to top

Major Duties:

· Monitors contractor performance for compliance withapplicable laws, delivery schedules, payment provisions, contract datareporting requirements, and other contractual requirements.

· Resolves delivery schedule problems with contractorand buying activity, and negotiates delivery schedule changes. Negotiates withcontractors for consideration when delinquencies occur.

· Receives requests from procuring activities forspecific services and/or products specified under BOAs, or by provisioning andspare parts clauses of contracts. Reviews requests and meets with thecontractor to assure understanding of the requirements.

· Negotiates directly with the contractor regardingfinal price agreement and prepares supplemental agreement for the contractingofficers signature.

· Performs final closeout of assigned contracts;e.g., assures delivery, inspection and acceptance of contractual end items andthat all administrative and reporting actions have been resolved beforerecommending final closeout of the contract. Works to resolve disposition offunds listed on the canceling funds report.

· Broad knowledge of acquisition management,Government contracting laws and regulations. Contractor performance, estimatedcosts, pricing systems, financial policies, and cost control procedures aremonitored, analyzed, and evaluated in accordance with financial and contractadministration requirements.

· Responsible for the administration of groupcontracts such as fixed-price with incentives, cost-plus fee, orders againstbasic ordering agreements, commercial contracts, and hybrid contractscontaining a mixture of types and provisions.

· IF APPLICAPLE, based on Temporary Promotion DURINGDEPLOYMENT-

· Serves as a warranted Administrative ContractingOfficer (ACO) responsible for the administration of a group of contracts suchas fixed-price; fixed-price with incentives; cost-plus fixed fee; basicordering agreements; commercial contracts; and hybrid contracts containing amixture of types and provisions.

· Organizes ACO team members duty assignments toassure overall mission accomplishment.

· Advises, counsels, and provides technicalguidance/instruction to team members regarding contract administration functions.

· Determines eligibility and verify evidence ofcontractors progress for approval of contract financing, progress payments,and performance based payments.

· Reviews and make recommendations on pricingreports; reviewing and negotiating spare parts orders.

· Negotiates and monitor contractor’s compliance withcontract, regulatory, and statutory provisions.

· Performs analysis and uses risk managementtechniques to establish a plan for monitoring contract performance and toprovide appropriate insight into selected contractor systems or procedures.

· Negotiates prices and executes supplementalagreements for services, spare parts, provisioned items, and repairs

QUALIFICATIONS REQUIRED:Back to top

Specialized Experience: To qualify, applicants must possess one year specialized experience equivalent to the second lower grade/level (GS-09). Specialized experience is defined as experience negotiating contract prices and terms with contractors, reviewing contract proposals and drafting contract specifications. 

CONDITIONS OF EMPLOYMENT:

  **NOTE** These positions are designated Emergency-Essential (E-E). In event of a crisis situation, incumbent will be subject to deployment on a TDY basis to overseas duty location(s) to perform assigned duties particular to the deployment.  Failure to deploy when required and/or meet the medical requirements of deployment status may result in separation from Federal Service. Additional information on E-E positions may be found in DoD Directive Number 1404.10, Subject: Emergency-Essential (E-E) DoD U.S. Citizen Civilian Employees ( http://www.dtic.mil/whs/directives/corres/pdf/140410p.pdf) Interested applicants are HIGHLY encouraged to review this Directive prior to applying.

  Selectees for E-E positions are required to be exempt from recall to the military Reserves or recall to active duty for retired military.

  Selectee will be subject to a 10-year security reinvestigation.

**Tentative offer for employment will be rescinded if the selectee does not meet conditions of employment.

 

BASIC EDUCATION REQUIREMENT for 1102 Positions within Department of Defense:

A bachelor’s degree from an accredited educational institution authorized to grant baccalaureate degrees.

AND

At least 24 semester hours in any combination of the following fields: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (This requirement can be obtained within the degree or in addition to the degree)

NOTE: Current civilian personnel in DoD, who occupied GS-1102 positions or contracting positions with authority to award or administer contracts above the simplified acquisition threshold in an Executive Department on or before September 30, 2000 are exempt from meeting this requirement. Current military members who occupied a similar occupational specialty to the GS-1102 on or before September 30, 2000 are also exempt from meeting this requirement.

For consideration, your resume MUST indicate that you possess a Bachelors Degree from an accredited educational institution authorized to grant baccalaureate degrees AND your resume MUST show that you possess at least 24 semester hours of study from an accredited institution of higher education in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management obtained within or in addition to the bachelors degree. This requirement applies to those entering DOD 1102 positions on or after Oct 1, 2000.

Education can be substituted for experience. Review the below qualification requirements for specific information:

For the GS-11 Level - 3 full academic years of progressively higher level graduate or Ph.D. or equivalent doctoral degree

Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at - http://www.opm.gov/qualifications  and http://www.ed.gov/admins/finaid/accred/index.html

Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. Please include this information in your resume.

 

**Selectees will be hired at the GS- 11 grade level and will be TEMPORARILY PROMOTED TO THE GS-12 GRADE LEVEL UPON DEPLOYMENT TO AN OVERSEAS CONTINGENCY OPERATIONS LOCATION, subject to meeting applicable Qualification and Time in Grade requirements.  Upon completion of the deployment, the employee will be returned to the non-deployed position, at the non-deployed grade level.  This announcement serves as competition for the GS-12 temporary promotion.

 

Other Requirements:

· The experience described in your resume will be evaluated and screened for the Office of

 Personnel Managements basic qualification requirements, and the knowledge, skills, and abilities

  needed to perform the duties of this position as described in this vacancy announcement.

  Resumes are rated using Category Rating procedures. If you meet the minimum qualification

  requirements, based on your possession of job-related knowledge, skills, and abilities your

  resume will be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified.

  Within these categories, applicants eligible for veterans preference will receive selection priority

  over non-veterans.

· Ability to communicate orally and in writing.

· Must be able to possess and maintain a Government Travel Credit Card.

· If selected, official college or university transcript must be submitted.

· This position is covered under the Defense Acquisition Workforce Improvement Act (DAWIA) and

  requires additional education, training and experience. Applicants should meet the DAWIA

  Certification requirements for the announcement Career Field and be certified at Level II at the

  time of application. If you possess DAWIA Certification, please indicate your Certification Level

  and Career Field information in your resume.

· Applicants not certified may still apply and be selected for DAWIA positions, but must achieve

  certification within 24 months of appointment. Certification requirements may be viewed at

  http://www.dau.mil/pubscats/PubsCats/catalog/Appendix%20B%20Mar%2021_07.pdf

· Must be able to obtain and maintain a Secret security clearance.

· Position is designated as Emergency Essential.

· A medical examination is required. Employees must be found fit for duty for the specific

  deployment location without limitations or need for accommodation by a medical and dental

  evaluation. Final medical deployment eligibility determination resides with the COCOM providers

  assigned to the deployment center. Recurring medical examinations may be required on an

  annual basis.

· Immunization screening is required.

· Must comply with Drug Abuse Testing Program requirements.

· You will be required to provide proof of U.S. Citizenship.

· Male applicants born after December 31, 1959 must complete a Pre-Employment Certification

  Statement for Selective Service Registration.

· Direct Deposit of Pay is Required.

· Must file annual financial statement.

· Must possess and maintain a valid stateside drivers license.

· Further certification from this announcement may take place up to 180 days beyond the closing

  date of this announcement.

· Applicants claiming veterans preference must clearly show an entitlement to such preference on

  the resume/supplemental data submitted.

· Credit will be given for appropriate unpaid experience or volunteer work.

· Failure to provide all of the required information as stated in the vacancy announcement may

  result in an ineligible rating or may affect the overall rating.

· One year trial/probationary period may be required.

· May require overtime work.

· May require shift work and/or work on rotating shifts to provide coverage on evenings,

  weekends, holidays and in other situations.

· Position requires employee to wear uniform and/or protective clothing. The selectee will have to

  on occasion wear protective gear that weighs up to 40 pounds and is expected to be mobile and

  able to traverse some rough terrain and enter and exit vehicles while wearing the gear.

 

NOTE: Generally, indoor work location has power, water, heating, and air conditioning, although outages should be expected.  Lack of sleep may occur due to long work hours and uncomfortable living conditions. Living conditions range from having all basic amenities; light, power, water, refrigeration, to not having one or more of these amenities. Environmental conditions at work locations may range from excessive heat and humidity to extreme cold and rainy.

 

HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements.  Your responses to the questionnaire will be used to evaluate your relevant personal, educational, and work experiences.

 

Interagency Career Transition Assistance Program (ICTAP).   The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans preference. You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Information about ICTAP eligibility is on OPMs Career Transition Resources website at http://www.opm.gov/ctap/index.asp . 

Country: USA, State: New York, City: Garden, Company: Defense Contract Management Agency.